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    FREQUENTLY ASKED QUESTIONS

    Registrations

    Minimum age of events

    The following age limits apply for Harvest Run:

    • 13.5K – Participants must be 12 years + on race day 
    • 5K – All children under the age of 8 must be accompanied by a guardian. The guardian must also be entered in the event 

     

    Names oN bibs

    If you register for the event before11:59pm 15 September 2022 your first name will be printed on your race bib.

    I have toddler, do they have to pay?

    Children under four years of age are not required to pay the entry fee, however for safety and insurance reasons we do still require an entry form to be completed.

     

    Please email info@solemotive.com

    When do registrations close?

    Early Bird Entries End at 11:59pm Thursday, 14 July 2022

    Standard Entries End 11:59pm Thursday, 15 September 2022 

    Last Minute/Online Entries End at start of race, 16 October 2022

     

    Onsite registrations will be available from 7:45am at the event village.

    I’m having trouble entering - what do I do?

    Please emailinfo@solemotive.com.

    I can no longer participate – what happens now?

    You don’t have to notify Sole Motive (the organiser) if you are unable to run for any reason. However, there are no refunds for non-starters or non-finishers.

     

    We do offer the following:

     

    1. Withdrawal from the event: Withdrawals receive a credit note if they are made before 11:59PM 16 September 2022.After this date, no credit notes will be issued. Credit notes are valid for 1 year from the date of issuing and valid for Sole Motive owned events and cannot be used for contracted events. Refunds will not be issued. When an entrant registers, they agree to the below terms and conditions;

     

    T&C #15. I agree that there are no refunds, however, I may request a credit note for other SM owned events (minus $10 for admin fees) no later than 5pm, one month prior to the event. After this date, no credit notes will be issued. Credit notes will not be issued when downgrading distances. Credit notes will be valid for SM owned events and cannot be used for contracted events. Credit notes are valid for 1 year from the date of issuing.

     

    2. Downgrade from your race: Event downgrades can be made online up until Friday, 14 October 2022. Use thislink.Refunds/credit notes cannot be issued for the difference in entry fee (if any) when downgrading your distance.

    Please note: Any changes to your registration (name, distance, postage) will incur a $10 administration fee.

    I’ve already registered but I want to join a team

    If you wish to join a team, you can do so through your registration  link.

    I accidentally entered the wrong details on my registration – how do I fix this?

    • If you need to update your details you can do so viaRegister Now.
    • Please log in and click the cogwheel within your Harvest Run registration, then click ‘My Registration’. On the next page, click ‘Edit’, update your details and then click ‘Save’.

    I have lost or never received my confirmation email, can I have it resent?

    Please ensure you have checked your junk/spam folder for your confirmation email (e-ticket). If you can still not locate it, you can log via  Register Now  and choose to resend your registration email.

    Can my friend take my entry if I can no longer participate?

    There is a $10 admin fee to transfer your entry into someone else’s name. Please email info@solemotive.com.

    Can I register at the event?

    13.5K can register at Healesville Bowling Club, River St, Healesville, 5K can register at Yarra Valley Racing Centre, Yarra Valley

    On Course

    Toilet, drink & first-aid locations

    Public and portable toilets are located at the EventVillage. Please refer to relevant distance page for on course toilet and drink station locations. There is a portable toilet located on course atapproximately at every 6-8kms of the 13.5K event. This will be outlined in the participant instructions closer to the date.

    Can I run with headphones?

    We strongly discourage the use of headphones on the course. If you do choose to use headphones while running, please ensure that you are still able to hear what is happening around you. 

    Can I have a supporter ride a bike next to me?

    No personal support riders or bike riders within the vicinity of runners are permitted on course. It is the responsibility of each athlete while running to ensure that no bikes are on the course near the runners. Any transgression will result in disqualification from the event. 

    Can I run with a pram?

    Prams are permitted in all events – please start at the back of your wave for safety reasons. 

    Can I run as a support person for someone who needs assistance?

    If you are running to lend a helping hand to someone who is unable to run without you, then please contact Sole Motive on (03) 9285 0600 or info@solemotive.com. 

    Can I run with my PET?

    All animals are strictly prohibited from entering any part of the course at any time. However, we welcome dogs on leads in the event village. 

    Wheelchair information

    Racing Wheelchair:If you are a racing wheelchair please contact timing@solemotive.com to secure your spot.

     

    Non Racing Wheelchair:Sole Motive accommodates wheelchairs in our event. If you’re not a Racing Wheelchair Athlete, please start at the back of the final wave in your event.

    Race Packs

    Race Pack Postage and Collection

    There are three options to collect your race kit:

     

    Option 1 – Postage: If you wish to have your race pack posted to you, you must register before 11:59pm, 29 September 2022. Please note, a delivery fee of $8.95 applies.

     

    Option 2 – Pickup: from Sole Motive Retail 170 Queens St Melbourne:

     

    If you wish to “collect from the Sole Motive store”, race packs will be available for collection from 12:00pm, 30 September 2022 until 5pm 13 October 2022.

     

    Option 3 – Pickup at the event site:

     

    You can collect your Race Pack at the event site on Sunday 16 October from 7:45am.

    - 13.5K participants must collect at the start location in River St Healesville.

    - 5K participants must collect at Yarra Valley Racing Centre.

     

    For the purpose of Race Bib collection, please make sure you bring your e-ticket with your Race Bib number on it.

    How do I upgrade my race?

    Event upgrades can be made online up until Friday 14 October 2022. Use this  link.

    Race Weekend

    RACE DAY TIMETABLE

    7:45am - Event village opens - food & coffee available

     

    9:00am - 5K & 13.5K starts (Note: 13.5K starts at River St Healesville)

     

    9:10 am - 13.5K start closes

     

    9:20am -5K start closes

     

    9:30am - Entertainment starts

     

    11:30am - All runners off roads

     

    12:30pm - Entertainment concludes

    HOW TO GET THERE? 

    Car

    5K Participants: Parking is available in the member’s car park at the racecourse in the Yarra Valley Racing Centre. Access from Melba Hwy. 

     

    13.5K Participants: Parking is available in the car park opposite Healesville Bowling Club and on the streets around River St, Healesville. 

     

    Bus

    Jump on board our 57-seater return bus from Richmond station to the Yarra Valley and let us take care of the rest.Secure your seat before 9 October.

     

    $40 Per person. Limited spots available.  

     

    Bus timetable (Richmond Station) 

     

    6:45am – Depart Richmond Station. 

    8:15am – Arrive 5K start line, Yarra Glen 

    8:45am – Arrive 13.5K start line, Healesville 

    12:30 - 1:00pm – Depart Yarra Valley Racing Centre 

    2:00 - 2:30pm – Arrive Richmond Station  

     

    Please arrive 10 minutes before your departure time. the bus will not be delayed. Please bring proof of your ticket to gain access to the bus, your name will be marked off a list before you board. 

     

    13.5K shuttle bus service

     

    Return buses will be taking 13.5K participants from the Yarra Valley Racing Centre (finish line and Event Village) to River Street, Healesville (start line).  

     

    Buses will start from 10:15am and will run approximately every 30 minutes until 1:30pm. 

    ROAD CLOSURES 

    Healesville Yarra Glen Road will be closed from 7am until 12 noon if you are heading from Healesville to Yarra Glen. 

     

    If you are doing the 13.5K event and have people watching you at the start line, then heading to the finish line, please advise them to head back to Yarra Glen via the Maroondah Highway. This detour will take up to 35 minutes. 

     

    River Street – from Healesville Kinglake Road to Green Street will be closed from 7am until 10am. 

    Bag drop information

    Bag drop is available at the event village. Please do not leave valuables in your bag. Sole Motive accepts no responsibility for lost or stolen items. Attach the tear-off strip on the bottom of your race bib to your bag. Keep your race bib so that you can collect your bag post-event. 

     

    Please note, we are cutting down on single-use plastics and will not be providing plastic bags to put belongings in at the Bag Drop Marquee. Please remember to bring your own bag to the event.

    Results

    Will there be an awards ceremony at the end of the event and how will the top 3 place getters be awarded?

    Yes, placegetters will be awarded based on gun time rather the adjusted time for each run (net time). If any runner wants to place in this event, they must start in the first wave. Medals will be presents to participants post-race. Approximately 30mins after the winner of each distance finishes.

    How will I be timed on day?

    All runners will be timed. If you wish to receive a finishing time all participants must wear their RACE BIB. Your Race Bib contains a disposable timing chip, if you don’t wear your bib, you won’t receive an official time.

     

    Please wear your race bib on the front of your top and ensure it is visible.

    Where can I find my results?

    Live results will be available online on event day.

     

    Participants who have nominated to receive SMS results and have paid an additional $2 will receive their results SMS on the evening of the event, and finishers will receive a certificate via email.

    What is net time?

    Net time is the time the participant crosses the start line until they cross the finish line. This is how results are displayed on the website, and will be used to award aged category places. These times are for participant information only and are not used to determine place getters. Placegetters are determined by gun time – the first three male and females across the finish line.

    COVID-19

    What if The HARVEST RUN does not take place on SUNDAY, 16 OCTOBER, for reasons relating to the COVID-19 Pandemic?

    Where possible, the event will be rescheduled. If this happens, all registered athletes will be automatically transferred to the new event date.

     

    We will provide as much notice as we can. If the new date doesn’t work for you, we will provide other options such as an Event Credit, which can be used toward any Sole Motive event.

    Can't find the answer in the FAQ's?  

    Get in touch:

    info@solemotive.com
    03 9285 0600