FREQUENTLY ASKED QUESTIONS
FREQUENTLY ASKED QUESTIONS
The following age limits apply for Harvest Run:
If you register for the event before11:59pm 15 September 2022 your first name will be printed on your race bib.
Early Bird Entries End at 11:59pm Thursday, 14 July 2022
Standard Entries End 11:59pm Thursday, 15 September 2022
Last Minute/Online Entries End at start of race, 16 October 2022
Onsite registrations will be available from 7:45am at the event village.
You don’t have to notify Sole Motive (the organiser) if you are unable to run for any reason. However, there are no refunds for non-starters or non-finishers.
We do offer the following:
1. Withdrawal from the event: Withdrawals receive a credit note if they are made before 11:59PM 16 September 2022.After this date, no credit notes will be issued. Credit notes are valid for 1 year from the date of issuing and valid for Sole Motive owned events and cannot be used for contracted events. Refunds will not be issued. When an entrant registers, they agree to the below terms and conditions;
T&C #15. I agree that there are no refunds, however, I may request a credit note for other SM owned events (minus $10 for admin fees) no later than 5pm, one month prior to the event. After this date, no credit notes will be issued. Credit notes will not be issued when downgrading distances. Credit notes will be valid for SM owned events and cannot be used for contracted events. Credit notes are valid for 1 year from the date of issuing.
2. Downgrade from your race: Event downgrades can be made online up until Friday, 14 October 2022. Use thislink.Refunds/credit notes cannot be issued for the difference in entry fee (if any) when downgrading your distance.
Please note: Any changes to your registration (name, distance, postage) will incur a $10 administration fee.
13.5K can register at Healesville Bowling Club, River St, Healesville, 5K can register at Yarra Valley Racing Centre, Yarra Valley
Public and portable toilets are located at the EventVillage. Please refer to relevant distance page for on course toilet and drink station locations. There is a portable toilet located on course atapproximately at every 6-8kms of the 13.5K event. This will be outlined in the participant instructions closer to the date.
We strongly discourage the use of headphones on the course. If you do choose to use headphones while running, please ensure that you are still able to hear what is happening around you.
No personal support riders or bike riders within the vicinity of runners are permitted on course. It is the responsibility of each athlete while running to ensure that no bikes are on the course near the runners. Any transgression will result in disqualification from the event.
Prams are permitted in all events – please start at the back of your wave for safety reasons.
All animals are strictly prohibited from entering any part of the course at any time. However, we welcome dogs on leads in the event village.
Racing Wheelchair:If you are a racing wheelchair please contact firstname.lastname@example.org to secure your spot.
Non Racing Wheelchair:Sole Motive accommodates wheelchairs in our event. If you’re not a Racing Wheelchair Athlete, please start at the back of the final wave in your event.
There are three options to collect your race kit:
Option 1 – Postage: If you wish to have your race pack posted to you, you must register before 11:59pm, 29 September 2022. Please note, a delivery fee of $8.95 applies.
Option 2 – Pickup: from Sole Motive Retail 170 Queens St Melbourne:
If you wish to “collect from the Sole Motive store”, race packs will be available for collection from 12:00pm, 30 September 2022 until 5pm 13 October 2022.
Option 3 – Pickup at the event site:
You can collect your Race Pack at the event site on Sunday 16 October from 7:45am.
- 13.5K participants must collect at the start location in River St Healesville.
- 5K participants must collect at Yarra Valley Racing Centre.
For the purpose of Race Bib collection, please make sure you bring your e-ticket with your Race Bib number on it.
7:45am - Event village opens - food & coffee available
9:00am - 5K & 13.5K starts (Note: 13.5K starts at River St Healesville)
9:10 am - 13.5K start closes
9:20am -5K start closes
9:30am - Entertainment starts
11:30am - All runners off roads
12:30pm - Entertainment concludes
5K Participants: Parking is available in the member’s car park at the racecourse in the Yarra Valley Racing Centre. Access from Melba Hwy.
13.5K Participants: Parking is available in the car park opposite Healesville Bowling Club and on the streets around River St, Healesville.
Jump on board our 57-seater return bus from Richmond station to the Yarra Valley and let us take care of the rest.Secure your seat before 9 October.
$40 Per person. Limited spots available.
Bus timetable (Richmond Station)
6:45am – Depart Richmond Station.
8:15am – Arrive 5K start line, Yarra Glen
8:45am – Arrive 13.5K start line, Healesville
12:30 - 1:00pm – Depart Yarra Valley Racing Centre
2:00 - 2:30pm – Arrive Richmond Station
Please arrive 10 minutes before your departure time. the bus will not be delayed. Please bring proof of your ticket to gain access to the bus, your name will be marked off a list before you board.
13.5K shuttle bus service
Return buses will be taking 13.5K participants from the Yarra Valley Racing Centre (finish line and Event Village) to River Street, Healesville (start line).
Buses will start from 10:15am and will run approximately every 30 minutes until 1:30pm.
Healesville Yarra Glen Road will be closed from 7am until 12 noon if you are heading from Healesville to Yarra Glen.
If you are doing the 13.5K event and have people watching you at the start line, then heading to the finish line, please advise them to head back to Yarra Glen via the Maroondah Highway. This detour will take up to 35 minutes.
River Street – from Healesville Kinglake Road to Green Street will be closed from 7am until 10am.
Bag drop is available at the event village. Please do not leave valuables in your bag. Sole Motive accepts no responsibility for lost or stolen items. Attach the tear-off strip on the bottom of your race bib to your bag. Keep your race bib so that you can collect your bag post-event.
Please note, we are cutting down on single-use plastics and will not be providing plastic bags to put belongings in at the Bag Drop Marquee. Please remember to bring your own bag to the event.
Yes, placegetters will be awarded based on gun time rather the adjusted time for each run (net time). If any runner wants to place in this event, they must start in the first wave. Medals will be presents to participants post-race. Approximately 30mins after the winner of each distance finishes.
All runners will be timed. If you wish to receive a finishing time all participants must wear their RACE BIB. Your Race Bib contains a disposable timing chip, if you don’t wear your bib, you won’t receive an official time.
Please wear your race bib on the front of your top and ensure it is visible.
Live results will be available online on event day.
Participants who have nominated to receive SMS results and have paid an additional $2 will receive their results SMS on the evening of the event, and finishers will receive a certificate via email.
Net time is the time the participant crosses the start line until they cross the finish line. This is how results are displayed on the website, and will be used to award aged category places. These times are for participant information only and are not used to determine place getters. Placegetters are determined by gun time – the first three male and females across the finish line.
Where possible, the event will be rescheduled. If this happens, all registered athletes will be automatically transferred to the new event date.
We will provide as much notice as we can. If the new date doesn’t work for you, we will provide other options such as an Event Credit, which can be used toward any Sole Motive event.